• 6-month contract with a possibility of extension
• Part-time hours, Monday to Friday between 7.45am and 5pm
• Location: Kensington with free parking outside

 About the Role

We have an exciting opportunity for a part time Reception Administration Officer to join the Ngala team. This is a 6 month contract with potential to be extended, to cover an internal secondment. Reporting to the Coordinator of Administration and Support Services, you will be responsible for welcoming visitors and staff in a professional manner and liaising with and providing administrative support to a variety of people and services within the organisation. This position also works additional hours as needed to provide relief for staff absences across administration functions.

Duties

Responsibilities include but are not limited to:

• Opening and closing the building.
• Greeting staff and visitors in accordance with access procedures.
• Monitoring and responding to general enquiries and emails.
• Oversee room bookings and hire requests.
• Maintaining meeting rooms and providing support with set up and catering.
• Provide switchboard cover.
• Record and distribute mail.
• Coordinate student placements within the private hospital.
• Provide administrative support such as preparing reports, minute taking, data entry.
• Liaising with property and procurement services to schedule and communicate works and monitor and distribute small deliveries.

About You

The successful candidate will be highly motivated, have strong communication skills and be a flexible self-starter with the ability to multitask and prioritise. You will be familiar with the Microsoft Office suite of programs and use your intermediate or higher level IT skills to offer general technical support to staff and to assist with video conferencing requirements. You will be able to use your initiative to improve systems and processes and have a commitment to quality. 

The successful candidate must possess a satisfactory National Police Clearance issued within the last 6 months.

As part of our commitment to being a Child Safe organisation, successful candidates are required to provide their Immunisation History Statement. 
While immunisations are highly encouraged, they are not mandatory. This information will help us assess and implement appropriate safety measures for everyone. 

Benefits

• Salary Packaging benefits to increase your take home pay
• Reward & Recognition Program
• Discounted Private healthcare
• Kensington location with free onsite parking
• Access to Employee Assistance Program (EAP)

Bring your best self to work every day and truly make a difference to Ngala and our dedicated workforce, who provide such an important service to the WA community.

How to Apply

Applications are due by 5pm on Friday 7 February 2025.

Shortlisting may commence immediately. Click ‘Apply’ to submit your CV.

For queries, please contact Felicity Seta, Coordinator of Administration and Support Services at fseta@ngala.com.au or on 9368 9314.

ABOUT US

At Ngala, we believe every child deserves the opportunity to be their best, and that raising children should be a joyful and rewarding experience.

After 130 years of working with families across Western Australia, Ngala continues to use the latest research and training, alongside community stories and experiences to develop and deliver services that meet the needs of today’s parents and children.

CULTURE

Our core values at Ngala are Human Connection, Integrity, Fairness and Creativity.

Ngala is an equal opportunity employer and promotes a workplace that actively seeks to include, welcome and value the unique contribution of all people. We strongly encourage applications from Aboriginal and Torres Strait Islander people, people from culturally diverse background, people who identify as LGBTIQA+ and people with a disability.

We acknowledge Aboriginal and Torres Strait Islander People as the traditional custodians of the land where our programs and services operate and pay respect to Elders past and present in the spirit of reconciliation.

To find out more about Ngala, visit www.ngala.com.au.